On Email Organization

April 22, 2008 by Jonathan · 1 Comment 

For the last month or so I’ve been on a rampage, an rampage. I haven’t quite hit Inbox Zero but inbox 30-40 suits me well actually. Here’s what I’ve done:

  • I now have only 2 visible addresses, Gmail and my @jonathancoffman.com . Those other addresses (.Mac, Yahoo!, Mizzou, and my secondary Gmail) all now get picked up by my primary Gmail account, this way I only have two inboxes to check, and hopefully by responding to those with only one address I gradually get fewer and fewer messages going to those other addys.
  • Combining the last two addresses, my primary gmail and my domain isn’t yet feasible. I can’t quite take myself down to that level yet. Because they’re used for two very different purposes (personal and professional) the use cases will remain mutually exclusive for the time being.
  • The downside to still having two inboxes: two sets of gmail tags/folders. My domain is handled by GoogleApps (which I by the way), so for now I have two identical but disconnected sets of tags.
My Current structure looks like this:
  • Account and Login Information
  • Banking
  • Bills
  • Contributr
  • Current Projects
  • Pipeline Projects
  • Coupons and Discounts
  • Hunting
  • School
  • Newsletters
  • Personal (family)
  • Private Betas
  • Product Orders
  • Service Orders
  • Require followup
  • and Hosting
  • Social
  • Travel
  • URGENT
So as you can see I have a blend of informational, topical, and timeline based tags for my . One of my goals is to set more auto-tagging rules for items to be placed where they belong. Right now I practice the art of triage in my inbox and sift and sort from there.
One glorious effect of this is that I find myself less stressed when I get a new . I triage it as soon as it comes in, then reply, , or archive as time goes on. 
I continue to be constantly connected in multiple ways and I don’t see myself moving from Inbox 30-40 to Inbox 0 anytime soon. Nor do I see myself cutting back on usage to the point of only checking and responding a couple of times a day. I’m quite happy with my current schedule of approximately every 15 minutes (the minimum on my iPhone). 
Something else I’ve noticed is that I don’t start up on my nearly as often as I used to. I almost exclusively use my iPhone to check and reply to emails. That is unless I need to send files or attachments since it’s not currently possible to do so on the iPhone.

Crossing The Skills Divide

April 3, 2008 by Jonathan · Leave a Comment 

There is an almost constant drone of calls and emails in my life right now, I’m right in the thick of finding a for when I become available in May. It hasn’t been an easy road, but I’ve made great strides in my approach, the types of jobs I apply for, and the way I manage my personal brand.

I couldn’t do it if I didn’t have the help of all you out there, my favorite , my Twitter followers, my family and my friends. I am very thankful for all of the I’ve gotten so far in my search and am very thankful for the education I have and the life experiences that have prepared me for this experience.

I’ve been using my network a lot lately. Part of the reason is that I have a very diverse skill set, not only am I good with producing and editing , but I also hold that allow me to create things like this blog, Smart Decision, Contributr, and more. But even beyond that, I have an entrepreneurial spirit that lends me new ideas, new inspiration, and new ways of looking at old and new .

I feel like this variety of that I have is hard to explain and describe in the limited I’m given with potential employers. Doing my best to convey those thoughts, ideas, and is getting easier as I do it more of course, but it’s a different way of looking at the world that’s for sure!

Typically I think that people possess one side or the other, they’re either very good writers and thinkers, or they’re very good programmers and developers. Both are on an equal standing as far I’m concerned, it’s a mutually beneficial arrangement.

But then, where does that leave me? I’m someone who loves to think of new ideas, concepts, and products but I’m also aware of the technical abilities of current tools as well as their weaknesses. Taking that a step further, I also am able to clearly explain, teach, and lead developers to create tools that don’t exist yet.

The biggest problem I’m having during interviews these days is making sure that I convey my abilities and varied skill set while emphasizing that I do in fact prefer the idealization, and side of the world.

Sure I can build web sites, blogs, applications, and other tools, but I recognize that there are people who can do those things much better than I can. It’s hard for people (including myself) to describe and explain how that works, yes I can DO those things, but no I’m not completely comfortable starting from nothing and building up on the programming and development side.

I feel like I have a good variety of and that I exert my leadership and well, but I have to be careful not to pigeonhole myself into over-exerting my just because I think it’s cool that I can do both.

This post is a sort of stream of consciousness for me as I try to work out these details for myself. Be sure to visit again tomorrow as I look at the type of jobs and employers that I’m most interested in.

Jonathan’s Twitter Updates for 2008-03-17

March 17, 2008 by Jonathan · Leave a Comment 

  • tweaking my proposals for the Reynolds Institute for Contributr #
  • @annier I’m finally watching Once! #
  • @willij I’m sure they will, their current iPhone app leaves something to be desired #
  • I’m writing a plan for Contributr #
  • Shopping for a game suitable for an 8-10 year old’s gift. Any suggestions? #
  • Headed to bed, I’ve got a in the morning. #
  • won’t stop syncing gmail… thus… Gmail has locked me out of iMAP for 24 hours for ‘abuse’ #
  • Good Morning Twitterville! #
  • wow pea sized hail coming down outside right now, and crazy rain #
  • Well, I’ll have my full NAB Las Vegas trip paid for, but I’m uncertain how much I’ll have for Contributr while there unfortunately #
  • So that’s -chat/pre- #3 today, hunting is pretty exciting this week! #
  • Geez, working with RJI is such a mess! We wait three weeks for approval on things, then in one day it gets unapproved, then reapproved #
  • Filling out a application, it takes forever even in the digital age #

Jonathan’s Twitter Updates for 2007-12-03

December 3, 2007 by Jonathan · Leave a Comment 

  • Wishing the wasn’t broken tonight. #
  • I’ve got some neck pain, I think it might be from a workout last week, it’s kinda weird #
  • @chrisbrogan that WP theme is amazing, I’m thinking about buying and making it work on my site #
  • Awake, contemplating how much time I want to put it in at the TV station in the spring, as opposed to hunting #
  • In my Capstone class, checking out some pretty cool viral ad campaigns #
  • Me and by strained neck are headed to the gym to work out. #
  • Need a few things fr the grocery so off I go #
  • Emailing my usability testers to schedule our on the app I’ve been working on #